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PLATFORM / E-PROCUREMENT

From request to receiving, without the paperwork.

Requests, quotations, purchase orders, receiving and invoices in one flow. Approvals by amount, role and location.

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Wateen's purchase orders list: counts by status above a table of orders with supplier, location, amount and status.

  • 70%

    Faster procurement reported by Wateen customers

  • 3

    Documents matched automatically: PO, delivery note and invoice

  • 0

    Invoices typed by hand. Snap a photo and OCR reads it.

  • 1

    Supplier price list per item, agreed once

From purchase request to invoice. No spreadsheets.

One chicken order, Monday to Friday. Every step writes to the same record, so the invoice matches the delivery and the delivery matches the order.

  1. MON 08:10· REQUEST

    Al Malqa asks for 40 kg of chicken breast.

  2. MON 08:12· APPROVE

    Over the branch limit, so the ops manager approves on her phone.

  3. MON 08:15· ORDER

    PO #552 goes to the supplier at the agreed price.

  4. THU 06:30· RECEIVE

    38 kg arrive. The GRN logs 2 kg short.

  5. THU 11:00· INVOICE

    The invoice is matched to the PO and the GRN. The short delivery is flagged.

  6. FRI 09:00· POSTED

    Posted to accounting. Nothing retyped.

One record from request to payment.

PURCHASE ORDERS

Every PO costed, approved and tracked.

Drafted from par levels or a branch request, routed through the approval matrix and sent to the supplier in one click.

  • Supplier catalogues

    Agreed prices, units and lead times.

  • Budget checks

    Against branch and category budgets.

  • Receiving

    Partial deliveries, substitutions and returns.

  • Invoice match

    Price and quantity differences flagged.

See the approval matrix
Wateen's goods received notes: each GRN with its PO, invoice number, supplier, location, items and total.

From request to invoice in four steps.

  1. Request

    A branch asks, or AI drafts from par levels.

  2. Approve

    Routed by amount, role and location.

  3. Receive

    On mobile, by photo and count.

  4. Pay

    Invoice matched and posted to accounting.

E-procurement features.

  • Multi-supplier POs

    Split one request across suppliers.

  • Blanket orders

    Standing agreements drawn down over time.

  • Supplier portal

    Suppliers confirm and update ETAs.

  • Returns

    Rejected goods tracked with credit notes.

  • Accounting sync

    Posted to SAP, Oracle, Odoo, Xero or Qoyod.

  • Audit trail

    Every change on every document.

Works with the rest of Wateen.

E-procurement questions.

Can suppliers receive POs by WhatsApp or email?

Yes. POs go out as PDF by email or WhatsApp, and suppliers can confirm from the link.

More questions in the FAQs

Buy better, branch by branch.

Book a 30-minute demo. We set it up with your items, branches and suppliers.

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Trusted by

  • T-Cafe
  • Mealy
  • Golf Saudi
  • Plenty Salads
  • Diriyah Company